It is the time of year when it would be advisable to check that your PA’s have not overtaken or undertaken their holiday for the holiday year April 2024 to March 2025.
If they have overtaken or undertaken it, then you will need to discuss with your Funding Body what the best course of action is.
If your PA works irregular hours but they work every week i.e., you submit a timesheet every month then their Holiday Pay accrual will be shown on the bottom of their payslip, under HP Accrual to Date.
If the figure is a negative then this will show the amount in pay that they have overtaken their holiday by, if the figure is not negative then this will show the amount in money, they have left to take for the year up to the end of March 2025.
You will need to take the HP Accrual to Date figure from the payslips and divide it by the employee’s rate of pay to work out how many hours of holiday are left/overtaken.
If your employee has an HP Accrual to Date figure of -£72.00 and they are paid £12 per hour, then this means they have overtaken their holiday by 6 hours.
If the figure is £110.00 and your employee is paid £11 per hour, then this means they have 10 hours of holiday left to take before the end of the holiday year.
In April 2024, staff who work irregular hours can use the 12.07% holiday calculation, which previously had been removed. This calculation makes it much easier for both employees and employers to calculate annual leave – our payroll system will do this for you and show the accrual of the holiday entitlement amount on the payslips.
The new ruling has also agreed that in some circumstances rolled up holiday can be paid to adhoc workers.
If your PA works regular hours or you do not submit hours every month as they are salaried, then your PA is due 5.6 weeks holiday per year and you can calculate this by:
For example, if your employee works 10 hours per week the calculation would be:
10hrs X 5.6 weeks = 56 holiday hours per year
Please remember that it is the responsibility of the employer to manage their employees’ holiday time and to ensure that it is being taken appropriately.
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